How to create an email form

When you decide to add an online web form to your website (such as a feedback form) you automatically expect the data entered in the web form to be sent to you somehow – no?
What you are really looking for is an email form. An email form is an online form which sends you a new data entry alert email once it is submitted by a form filler.

But how do you plan to create an email form? If you do not have any programming skills you have 2 options. The first is to hire a professional programmer to create the form for you. This option is costly and will take time to complete. The second is to create the email form yourself using an email form builder. An Email form builder is a great tool for those who have no programming skills. It enables you to create an email form easily and quickly and it is cost worthy.

An email form builder is a WYSIWYG (what you see is what you get) tool, which means that you can see what the form will look like while you are creating it.
By a simple ‘drag & drop’ motion you add your elements to the form. The email feature is the easiest thing since it is done for you automatically by the email for builder. All forms created using the email form builder are email forms unless you cancel the emails sent to you.
So you see…it is really simple to create an email form yourself.

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SMS Alerts

Sms Alerts are a great option for those who are not constantly online, but would still like to be informed all the time. It may be applied to all forms: an order form, a feedback form, a contact form, etc.
When a form filler submits an entry in your web form a new data entry alert email is automatically sent to you by default.
If you wishe to be notified about these new data entry submissions via cell phone you can purchase a bulk of SMS’s and redirect them to your SMS cell phone number.
* Please note that the SMS feature requires the purchase of an SMS bulk and it only applies to all the active forms using this feature in the account.

Following are steps to use the SMS Alerts option:
1) Purchase a bulk of SMS’s in the Payment center.

2) Enter your form in the form creator.

3) Go to the “form settings”.

4) Type your cellphone number in the SMS Number field.
* Take note – You must enter the complete number (the same as when people dial your number from overseas). It should include the country code + cellphone number with no spaces between them.

For example:
if your cell phone number is 054-5874165 and you live in israel (country code=972) than you should enter your number as follows: 972545874165.

5) Press on “apply”.

6) Save the form.

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Corresponding with your form fillers

the form builder‘s data management tool allows you, not only to collect the data entered in the form, but also to email a form filler in response to the data he entered.
This correspondence is done via the ‘private forum’ option, which is a messaging system that enables you and the form filler to send each other messages back and forth.

Steps to use the ‘private forum:
1- enter the data management tool (press on the ‘data’ link in the ‘data center’ or ‘form data’ tab in the ‘form builder’)
2- stand on the relevant entry row and open its ‘tools’ sub menu and choose ‘private forum’.

3- A discussion window will open and you will be able to send a message to this form filler in the right section’s ‘subject’ and ‘body’ fields.
If this is the first time you open this window for this specific row than you will notice that the discussion tree is empty and a message ‘No discussion started yet’.

4- press on ‘send’ and an alert will appear (saying that the discussion was saved in the tree and that the email was sent to the user).

An email will be sent to the form filler containing your message and enabling him to respond using a form.
5- Each message, whether from the form filler or from you will now appear in the discussion tree on the left.

How to cancel the automatic emails sent to the form owner?

When someone fills in your published email form you (the account owner) automatically receive a new data entry alert by default.
If you wish to disable this option so that the emails are not sent to you please do the following:
1- Enter your form in the form builder.
2- Go to the ‘form settings’ on the right.
3- Turn on the ‘disable emails’ option.

4- Press on ‘apply’.
5- Save the form.

*please note that only the emails sent to account owner will be disabled using this option. Emails sent to form fillers and mailing list recipients will still be sent as usual.

FormLogix data entry email alerts

<in the FormLogix email form builder there are 3 types of emails which may be sent upon each new data entry:
1- a new data entry alert sent to the account owner
2- a carbon copy of the entered data sent to the form filler
3- a carbon copy of the entered data sent to specified mailing list addresses

1- A new data entry alert sent to the account owner
Once a form filler submits an entry in your form you (the account owner) automatically receive a new data entry alert via email. This email is sent by default and it is not customizable.
If you no longer want to receive these emails you can use the “Disable Emails” option to stop them.

in order to disable emails you need to:
A- enter your form (the emails are disabled per form and not per account)
B- go to the “form settings” on the right
C- turn on the “Disable emails” option
D- press on “apply”
E- save the form

2- A carbon copy sent to the form filler
This option allows the form filler to receive a copy of his/her submitted data. This option is not active by default but rather depends on the use of an “email element”.

In order to activate this carbon copy all you need to do is:
A- select the email element in your form (if you have no email element in the form you will need to add one)
B- go to the “element settings” on the right
C- turn on the “send copy” checkbox
D- press on “apply”
E- save the form

The email sent to the form filler has a standard layout and looks like the one sent to the account owner, but you may add a message to it by using the ”Email User Message” option or customize it altogether by using the “Custom User Email” option.
*Please note that the customized email message will be applied on both form filler email and mailing list email.

In order to customize the email format you need to:
A- enter your form
B- go to the “form settings” on the right
C- press on the “custom user email” button (to open a mail configuration window)
D- enter the email content that will replace the existing email content. You can write plain text and also use the form variables to insert the actual data entered by the form filler.
E- press on “edit text” to open an editor window and graphically style the email – font type/color /size/line breaks etc .
F-Press on the “save icon” on the top toolbar which will close the editor window
F- press on the “save” button on the bottom of the configuration window
g- press on “apply”
H- save the form

3- A carbon copy sent to specified mailing list addressesThis option allows the form owner to share the data he is receiving by having it sent to other specified email addresses in addition to himself.

In order to use this option you need to:
A- enter your form
B- go to the “form settings” on the right
C- enter email addresses in the “mailing list” textbox
D- press on “apply”
E- save the form

a href=”https://formlogixhowto.files.wordpress.com/2010/01/carboncopymailinglist.jpg”&gt;

The email sent to the mailing list recipients, same as the one sent to the form filler, has a standard layout and looks like the one sent to the account owner. You may add a message to it by using the ” Email User Message” option or customize it altogether by using the “Custom User Email” option.
*Please note that the customized email message will be applied on both form filler email and mailing list email.

Create an email contact form

A contact form is the most common type of online forms in websites today.
The contact form enables a communicational channel between the website owner/manager and the website users.
Being an email form means that all the data entered in the form is automatically sent via email to the form owner – alerting a new data entry. In addition to the email, the information is also stored in a data management tool and may be edited and viewed.

Here are steps to create a contact us form:* the FormLogix template gallery offers readymade contact us templates for those who do not wish to create one from scratch.
1- Enter the form creator.
contact-enter
2- Give the form a name in the form settings.
contact

3- Drag the input elements needed:
textbox – for the name field
textbox – for the company field
email element – for the email address
textbox – for the subject text
textarea – for the description multi rowed text
contact1
4- Select each element and go to its “element settings” on the right and do 2 things:
a- give each element a caption name (for example: “name” for the name field element)
b- give each element a tab index number (starting from 1 to the first element, 2 to the second etc.)
contact3
5- Drag a label next to each element and change its text (to be the same as the element’s caption) .
contact2
6- Add buttons:
submit button – for submitting the form
clear button – for clearing the data filled in the contact fields
contact4
in order to create a clear button simply drag a regular button element -change its text to
“clear” and check the “Reset Button” checkbox (in the element settings).
contact5
7- Save the form.