When you decide to add an online web form to your website (such as a feedback form) you automatically expect the data entered in the web form to be sent to you somehow – no?
What you are really looking for is an email form. An email form is an online form which sends you a new data entry alert email once it is submitted by a form filler.
But how do you plan to create an email form? If you do not have any programming skills you have 2 options. The first is to hire a professional programmer to create the form for you. This option is costly and will take time to complete. The second is to create the email form yourself using an email form builder. An Email form builder is a great tool for those who have no programming skills. It enables you to create an email form easily and quickly and it is cost worthy.
An email form builder is a WYSIWYG (what you see is what you get) tool, which means that you can see what the form will look like while you are creating it.
By a simple ‘drag & drop’ motion you add your elements to the form. The email feature is the easiest thing since it is done for you automatically by the email for builder. All forms created using the email form builder are email forms unless you cancel the emails sent to you.
So you see…it is really simple to create an email form yourself.
When you view your feedback form data you see it as a report by default. This may be changed and you can view it as a chart, which is a great analyzing tool.
The chart may be saved for future use and also may be externalized for others to view.
read more about how to create a chart based on your feedback form
Sometimes you wish you could add your comments/ratings/etc to the web form entry after it was submitted, without the form filler being aware of it. Well…this can easily be accomplished by using the ‘private access’ option.
Private access fields are fields which are placed in a container within the form and are only visible and accessible to the form owner. Main usage is for adding remarks or ratings to entries after they are submitted. This option suits all kinds of forms, ranging from contact and feedback forms to order forms.
Steps for creating access fields:
1) Enter the web form you wish to add access fields to in the form builder .
2) Drag a container element.
3) Turn on its ‘Private Access’ checkbox in the element’s settings.
4) Drag the elements of your choice in to the container.
5) Save the form.
Access fields will not appear in published forms, only in the form owner’s report.
Steps for adding your data in the access fields:
1) Enter the form’s report page.
2) Double Click on a specific entry line to enter the entry in edit mode (or choose ‘Tools’>Edit).
3) Your access fields will now be sowing and you will be able to enter data in them.
Sms Alerts are a great option for those who are not constantly online, but would still like to be informed all the time. It may be applied to all forms: an order form, a feedback form, a contact form, etc.
When a form filler submits an entry in your web form a new data entry alert email is automatically sent to you by default.
If you wishe to be notified about these new data entry submissions via cell phone you can purchase a bulk of SMS’s and redirect them to your SMS cell phone number.
* Please note that the SMS feature requires the purchase of an SMS bulk and it only applies to all the active forms using this feature in the account.
Following are steps to use the SMS Alerts option:
1) Purchase a bulk of SMS’s in the Payment center.
2) Enter your form in the form creator.
3) Go to the “form settings”.
4) Type your cellphone number in the SMS Number field.
* Take note – You must enter the complete number (the same as when people dial your number from overseas). It should include the country code + cellphone number with no spaces between them.
if your cell phone number is 054-5874165 and you live in israel (country code=972) than you should enter your number as follows: 972545874165.
5) Press on “apply”.
6) Save the form.
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When you embed a feedback form in your website you want the entered data to reach you as soon as it is submitted. An email form is a great solution for this- once data is entered in your form it is sent to you via email. But what if you want to store the data somewhere, to allow you data management? For this you will need a web database.
The web database is an added value to a regular email form. The email is still sent to you, but the data is also collected in a data management tool which is accessed online.
The web database allows you to view data, edit it, export, import, create charts and reports and so on.
A feedback form must allow the form filler to give his opinion. A good way to collect this data without letting the form filler stray to other minor topics is by giving him a list of a options to choose from. This may be done by using a listbox element or a radio button element.
Learn more about how to add a radio button to your feedback form.