When you register to FormLogix you provide an email address, under which your account is set up. The account email address is significant in FormLogix since all new data entry emails are sent automatically, by default, to this address.
There are cases in which the account owner wishes to change the email address and receive the emails in a different email address – this is where the “email change” option comes in.
Essentially there are 2 ways to have the emails sent to another address:
A. Use the ‘ email change ‘ option.
B. Use the ‘mailing list’ option.
This option is located in the ‘edit your preferences’ page and it enables you to change your account email. Using this option means that your entire account (forms and all) will move under the new email and that your login username will change as well.
Following are steps to change the email:
1- Login to your FormLogix account.
2- Go to the ‘Edit Your Preferences‘ page. (press on the link under the website upper menu)
3- Enter your new email instead of the current email and press on the ‘update’ button.
4- A message will appear below the textbox informing you if the email was changed or not.
This option allows a carbon copy of the data entered in the form to be sent to mailing list addresses. The mailing list may consist of one or more addresses. Using this option means that the emails are sent to the mailing list in addition to the default emails sent to the form owner. In this option the account email address does not change, but you can send additional emails to mailing list addresses.
If the account owner wishes not to be informed via email he can turn off the default emails he receives automatically by using the ‘disable emails’ attribute.
So in actuality, while this option does not really change the account email address, it does allow the emails to be sent to other addresses, and disable the email to the account owner.
Another great advantage in the mailing list is that it is configured per form – this way you can direct each form’s emails to different addresses. This solution is best suited for cases in which you want each form to send its emails to another department/person.
Following are steps to use the mailing list:
1- login to FormLogix.
2- Enter your form in the form builder.
3- Go to the ‘form settings’ on the right and enter one or more email addresses in the ‘mailing list’ textbox.
4- Press on apply and save the form.
If you wish to disable the email sent to you (account owner) you can do so by:
1- enter the form in the form builder.
2- Go to the ‘form settings’ and turn on the ‘disable emails’ checkbox.
3- Press ‘apply’ and save the form.